Sometimes I wish I could clone myself and be present in several places at the same time! ” says Vedika. Don’t we wish all we could do that ? Living in this busy world, we never seem to have enough time to get everything done. The best way to get our tasks done is to learn how to organize our time. Women are the best example of multitasking. They need to take care of so many things at once; their children, houses, husbands, and sometimes careers! (Catherine Bush,2001) Although women are born with this skill that doesn’t mean it’s not an attainable skill.
The most successful business men are those who learned the art of multitasking. So much work needs to get done, so little time to do it. After all as they say in the business world “time is money! ” Doctors are also are a great example. As a doctor you have a big number of patients to look after, not to mention the multiple surgeries that you have to perform each day, which means you have to focus on getting each task done in its own time. In order to master the art of multitasking, we can always follow a few simple steps in order to get our lives much more organized & accomplishing more.
If you want to be a professional multitasked; you have to take in a consideration writing down your to do list, prioritizing, having a timeline, sticking to your time line and finishing tasks on time. A to do list is the most common way to organizing your tasks. Write down the things you need to get done for the day in the evening before, spend 10-15 minutes writing down your list. There fore, the first thing you should start your day with is deciding what would you do depending on how busy your day os going to be.
Now a days, Technology has become much more aware of the important of To Do Lists so we can find such pocket organizers, programs in computers, online websites, and mobile phones as well. Having a to do list will make your day more organized, much clear of what to do. Moreover, it will make you feel less stressed, then you will be much more capable of accomplishing your tasks. After writing down a to do list prioritizing would be your second step. To know when to switch tasks, you must distinguish between the tasks you must perform and those you can afford to blow off. Prioritize your list in order depending on the tasks must be done first.
Rank them as daily, weekly, monthly, and yearly categories (Catherine Bush, 2001). Then, you have to decide what tasks need to be done first according to the level of importance and the amount of time you have to get it done. Keep in mind that you have to carry on with your schedule under any circumstances (Sanjay). Timeline would be your redline, so you should prepare yourself to be always on time. First, set a time line for each task so you won’t waste your time. Secondly, you must decide the amount of time you can spend on each task so that you will have enough time to finish them all (Triana Mukherjee,2004).
Some tasks un expectedly take more time thus affecting your whole plan. It’s alright, the more you practice this, the better you will be in your time judgment After setting your timelines you have to stick to it. Always, stick to your time line, and finish each task before starting the next one. Doing this will be a good exercise on time management.
E. g: when having to work on a project for school, set on estimate for the time required for the preparations step, research step, and writing step. You will be able to finish on time if you stick to your time line . Multitasking at your current level leads to other levels and that is a natural progression. The ‘challenge’ factor keeps you going. You can do other things and do them well” Observes Sanjay, The amount of tasks needed to be accomplished each day depends on a lot of factors; the amount of time you can afford to spend, the quality you want your work to be, your limitations, strength and ambitions.