Assignment: 1 Hardware Replacement Project: Hardware Replacement Project: Your Name Instructors Name Date Assignment: 2 The IT- department in implementing a new CRM solution to its corporate offices. The hardware currently in use is out of date and will not support the CRM application. The hardware must replace prior to deployment. How do the five major variables of project management-scope, time, cost, quality, and risk – relate to this scenario? Scope: Defines what work is or is not included in a project.
For example, the scope of a Project for a new order processing system might include new modules for inputting orders And transmitting them to production and accounting but not any changes to related accounts Receivable, manufacturing, distribution, or inventory control systems. Project management Defines all the work required to complete a project successfully, and should ensure that the Scopes of a project not expand beyond what was originally intended. Time: Time is the amount of time required to complete the project.
Project management Typically establishes the amount of time required to complete major components of a Project. Each of these components is further broken down into activities and tasks. Project Management tries to determine the time required to complete each task and establish a Schedule for completing the work. Cost: Is based on the time to complete a project multiplied by the daily cost of human Resources required completing the project. Information systems project costs also include The cost of hardware, software, and work space.
Project management develops a budget for The project and monitors ongoing project expenses. Risk: Refers to potential problems that would threaten the success of a project. These Potential problems might prevent a project from achieving its objectives by increasing time And cost, lowering the quality of project outputs, or preventing the project from being Completed altogether. We discuss the most important risk factors for information systems Projects later in this section. Assignment: 3
What consideration must be applied when selecting projects that deliver the best business value? A project is a planned series of related activities for achieving a specific business objective. Information systems projects include the development of new information systems, Enhancing existing systems, or projects for replacing or upgrading the firm’s information Technology (IT) infrastructure. Project management refers to the application of knowledge, skills, tools, and techniques to achieve specific targets within specified budget and time constraints.
Project management activities include planning the work, assessing risk, estimating resources required to Accomplish the work, organizing the work, acquiring human and material resources, assigning Tasks, directing activities, controlling project execution, reporting progress, and analyzing the Results. As in other areas of business, project management for information systems must deal With five major variables: scope, time, cost, quality, and risk. What factors that influence project risk? Results of not meeting or achieving the goal the company needs.
Some systems development projects are more likely to run into problems or to suffer delays Because they carry a much higher level of risk than others. The level of project risk is Influenced by project size, project structure, and the level of technical expertise of the Information systems staff and project team. The larger the project—as indicated by the What strategies would you recommend for minimizing the projects risks? In a parallel strategy, both the old system and its potential replacement are run Together for a time until everyone is assured that the new one functions correctly.
The old System remains available as a backup in case of problems. And the direct cutover strategy Replaces the old system entirely with the new system on an appointed day, carrying the Risk that there is no system to fall back on if problems arise. Minimizing the projects risks would be difficult for me I would really have to hire someone that would be more of a High Tech IT- to be sure that all the risks that may come with adding new software systems would be easy to manage for a lower tech that may be in house of the company, in my opinion when you change the entire systems to be updated there has to be a happy medium.
In order to keep all systems functioning the way they need to. Data for any company is very important in keeping it safe from and harm during the new change processing as well. The strategies I would consider would be to make sure that every data within the company had a storage space to keep it in to avoid the risks of losing it, I would also make sure that we would start with a small portion of the updating to make sure that this new operating system would work for the company as well.
There are many OS available to bigger company’s and provide very good updates for the company’s new systems that can and do run excellent without having a lot of risk or problems, but it was tested before actually putting in to action and use. This gave the company a better view and was able to train the employees that were going to need to know, fix, and keep the main performance and upkeep of them. Any organization can add a new OS’s, but the key is learning to the best of your ability to make sure that it will keep the company functioning to its best and completing the goals and requirements it needs to keep them in business as well.
Also if you keep your organization with the right level of systems updating then you can be sure that you don’t need to hire a High tech IT service to have the up keep kept up and you are more likely to be able to train your existing IT, this will also save costs because you will not need to constantly call the high tech when you encounter a small problem. Keeping the operating system to the level of the project and the risk would most likely be less than having a system that would be overboard to what each company needs.