Situation Analysis Every year students were graduating in Felkris Academy. As they graduate, they leave their school; others might have no longer updates regarding their school for they are now in abroad for their work. As students, they still want to keep in touch with their alma mater. It is really difficult for the school to search for their graduates for they are scattered to the different parts of the world. That is why we have what we call alumni association.
Alumni Association was founded to promote fellowship among graduates, former students, faculty and staff members of Felkris Academy for its development and well being as an educational institution. It is founded to provide support service to the school, and one thing more is that the alumni will be a great source for fund raising of the school for the benefit of the students in the form of scholarship funds. So tracking of the graduates is important. Tracking can provide concrete evidence that will enable the boards and the wider public to evaluate a school’s most important product–its graduates–in important ways.
For easy access to the graduates of the school, the researchers are to study a web-based tracking system for Felkris Academy. It is web-based so that it is easy for the graduates and the school to have communication with each other anytime and everywhere in the world. Every graduate can still be updated to what is happening to their school, how far did the developments have undergone after they left the school, the academic status and many more by accessing the system through the web.
The reasons for maintaining contact with alumni include networking for current students to obtain internships and professional positions, meeting requirements for accrediting agencies, and determining how well the program prepared the graduates for their professional careers. In order to strengthen graduates’ ability to move theory into practice, graduate programs need to stay current on professional practices. To determine what current practices are and to aid in evaluation and planning, documented information should be obtained from both alumni and professional organizations.
Conceptual/Theoretical Framework In this era, where advancement is become the part of the each and every field of life and time become the one of the important element of the success we want to do things or everyday jobs with more fatly as ever. Here role of information system can’t be ignored doing things faster, doing things better, and doing thinks smarter these all traits are possible just because of two words, Information system. Alumni Tracking System is one of the examples of information system.
To get contact with the old students and to provide the assistance to this old student for their future progress in all field of life and maintain the record of the passing out students. Alumni Tracking System helps to do what is mention above. According to Quimbita, Grace,1989-09-00 from ERIC Clearinghouse for Junior Colleges Los Angeles CA. Student tracking systems enable increasing numbers of community colleges to respond to external demands for accountability with tangible measurements of student progress and institutional outcomes.
Several recent trends have prompted interest in monitoring student progress throughout college and into their professional lives. Bers (1989) argues that increasing emphasis on marketing, accountability, communication with students, and internal competition for students all serve as catalysts for the development of tracking systems. Bers identifies six stages in the student flow process that should be monitored by a student tracking system. Awareness–In this stage, the prospective student learns about the college for the first time.
Mass mailings to homes or businesses, advertisements in the media, and public information sessions are useful in making potential students aware of the college. Inquiry–Mechanisms for maintaining personalized contact with prospective students should go into effect as soon as the individual makes the first inquiry about the college. The individual’s name, social security number, and program interests should now be on record. Entry–This stage involves formal application, admission, first-time registration and enrollment, and increasingly, assessment tests, orientations, and advisement.
Experience–Most tracking efforts currently concentrate on this stage, gathering information on students as they take courses, fulfill prerequisites, pass, fail, or withdraw from courses, take advantage of support services, and work toward their goals. Completion–At this stage, students leave the college with or without achieving their educational goals. Follow-Up–Because community college students commonly stop in and out, alumni can also be considered an important pool of prospective students.
Maintaining contact with alumni after they have left the college is important in evaluating educational outcomes in terms of employment or transfer experiences, and attracting former students back to the college. Tracking systems can be developed for practically any stage in the student flow process. Cochise College in Arizona has a tracking system within its admissions office that monitors the awareness, inquiry and entry stages (Barrett, 1989).
The Los Angeles Community College District in California and Arapahoe Community College in Colorado each have tracking systems which focus on basic skills assessment and monitor the entry, experience, and completion stages (Voorhees and Hart, 1989). Additionally, tracking designs are possible for underprepared students (Smittle, LaVallee, and Carman, 1989) and other special groups, such as displaced homemakers, single parents, learning disabled, and hearing impaired (Gay and Boukouvalas, 1989). Research Paradigm Input ProcessOutput I. ICT Resources of Felkris Academy a.
The researchers intended to develop a web-based system in tracing the graduates. Particularly, this study will be significant for the graduates of Felkris Academy. It helps the graduates to be still connected with their graduate school for long term mutual benefits then to their fellow graduates as well and to remain the part of their school even after the study likewise with the teachers. Moreover, this study will help the graduates to still notify or be updated to the some important events of the school and also can participate in the seminars, academic and extra curriculum activities so that alumni knowledge remains up to date.
Statement of the Problem This study aims to answer these questions: 1. What can be done to make alumni participation/involvement easier? 2. How can we keep a current database of the alumni? 3. How to maintain continuous contact with alumni? Definition of Terms Beta Testing – the second phase of software testing in which a sampling of the intended audience tries the product out. Hardware – is a general term for the physical artifacts of a technology. It may also mean the physical components of a computer system, in the form of computer hardware.
Software – refers to one or more computer programs and data held in the storage of a computer for some purpose. System Implementation – The installation of a computer system or an information system. The use of software on a particular computer system. Tracking System – is generally a system capable of rendering virtual space to a human observer while tracking the observer’s body coordinates. Web-based – refers to those applications or services that are resident on a server that is accessible using a Web browser and is therefore accessible from anywhere in the world via the Web.